Attendance is where each month's working days and time off are recorded, so a pay cycle has honest numbers to work from. It is laid out as a grid: one row per employee, with the days of the month across the top.
The attendance grid
Open Attendance from the Payroll menu and you land on the current month. For every employee you can record how their month actually went, including:
- Standard workdays. The number of days a full month is expected to hold, which the firm sets as a default.
- Actual workdays. The days the person actually worked.
- Paid and unpaid leave. Time off, split by whether it is paid.
- Overtime hours. Extra hours worked beyond the standard day.
The grid fills in the firm's defaults so you are adjusting figures rather than typing every number from scratch.
Focus on the right people
Above the grid are filters for the month, the department, the role, and specific staff members. Use them to work through one team at a time, or to jump to a single person. Changing the month lets you review or correct an earlier period as well as prepare the current one.
Record a month of attendance
- Pick the month. Confirm you are on the month you mean to record. It opens on the current month by default.
- Narrow to a team. Filter by department, role, or staff so you are looking at a manageable set of people.
- Enter the real figures. For each person, adjust actual workdays, paid and unpaid leave, and any overtime.
- Save the month. Store the grid. If figures already exist for the month, saving updates them rather than doubling anything.
Attendance is stored per employee per month. Saving again for the same month updates the existing figures, so you can revisit and correct a month without creating duplicates.
Importing attendance
If you track attendance elsewhere, such as a time clock or a spreadsheet, you can bring a month in rather than keying it. Download the sample file, arrange your figures to match its columns, and import it. The import updates the grid for that month, ready for you to review before it feeds a pay cycle.
Close off attendance before you start a pay cycle. Compensation records are only as accurate as the workdays, leave, and overtime you record here, so a quick review each month keeps pay right.